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email:archive [2025/08/15 01:20] – created rodolicoemail:archive [2025/08/15 01:21] (current) – rodolico
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 ====== Archiving E-mail ====== ====== Archiving E-mail ======
  
-=== Summary ===+===== Summary =====
  
 Most e-mail setups (server and client combination) do not perform well when an e-mail account has too many messages. For example, Microsoft Outlook and other e-mail clients perform poorly if there are more than 1000 messages in the Inbox. Reducing that to 500 will increase the responsiveness of your system, and increasing past 2000 will create a system that drags. Most e-mail setups (server and client combination) do not perform well when an e-mail account has too many messages. For example, Microsoft Outlook and other e-mail clients perform poorly if there are more than 1000 messages in the Inbox. Reducing that to 500 will increase the responsiveness of your system, and increasing past 2000 will create a system that drags.
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 Daily Data has an archiving system which will avoid this, while keeping your old mail available and backed up. Contact us for additional information. Daily Data has an archiving system which will avoid this, while keeping your old mail available and backed up. Contact us for additional information.
  
-=== In Depth ===+===== In Depth =====
  
 E-mail is stored on the server as files; one file per e-mail messages. Folders in your e-mail client (Thunderbird, Outlook, Webmail, etc…) are actually folders on the server itself. E-mail is stored on the server as files; one file per e-mail messages. Folders in your e-mail client (Thunderbird, Outlook, Webmail, etc…) are actually folders on the server itself.
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 Additionally, most e-mail programs have a search function, which can search all messages in a particular folder, all messages in a tree, or even all messages in your account. When you use this, the amount of information which must be passed between the server and the client can result in a very slow set of results. Additionally, most e-mail programs have a search function, which can search all messages in a particular folder, all messages in a tree, or even all messages in your account. When you use this, the amount of information which must be passed between the server and the client can result in a very slow set of results.
  
-=== How it works ===+===== How it works =====
  
 We create one or more “archive” accounts for you. You can access this account through your existing mail client, by installing a new client, or through webmail. We create one or more “archive” accounts for you. You can access this account through your existing mail client, by installing a new client, or through webmail.
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 We then set up the information in our archiving process and, once a week (currently on Friday), we will automatically move messages from your active account to your archive account. We then set up the information in our archiving process and, once a week (currently on Friday), we will automatically move messages from your active account to your archive account.
  
-=== What to move and how to save it ===+===== What to move and how to save it =====
  
 We are set up to archive “old messages”, but you then decide what the term “old” means. If you rarely access e-mail older than 6 months, that defines “old” for you. **Hint**: be conservative here. If you decide on 6 months, then discover you really need a year in your active account, it is very difficult to reverse this in some cases. We are set up to archive “old messages”, but you then decide what the term “old” means. If you rarely access e-mail older than 6 months, that defines “old” for you. **Hint**: be conservative here. If you decide on 6 months, then discover you really need a year in your active account, it is very difficult to reverse this in some cases.
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 Finally, decide if you want to have the archiver ignore certain folders in your active account, and if you want the archiver to automatically delete folders that are empty. Finally, decide if you want to have the archiver ignore certain folders in your active account, and if you want the archiver to automatically delete folders that are empty.
  
-=== Inform us and we will implement ===+===== Inform us and we will implement =====
  
 This is a free service for Daily Data clients. Once you know what you need, or if you need help deciding that, contact us and we will schedule the initial test. Once the test is completed to your satisfaction, we will begin the initial archive process, then add your account to our automated system. This is a free service for Daily Data clients. Once you know what you need, or if you need help deciding that, contact us and we will schedule the initial test. Once the test is completed to your satisfaction, we will begin the initial archive process, then add your account to our automated system.
  
  
email/archive.1755238838.txt.gz · Last modified: by rodolico